Use inter-campus courier for all items going between NIC campuses.
Use Purolator where speed is indicated (all Media loans & returns).
Use Canada Post for non-urgent materials.
Use Library Book Shipping Tool for mailing books only to the following:
BC Colleges
University Colleges
Post-Secondary Institutions
SFU
UBC
UVIC
BC Public Libraries
Libraries outside BC
Outreach NIC students
Do not use regular padded envelopes for mailing videos. Use only bubble-pak envelopes or boxes.
Put an X in the following boxes on the waybill: Ground; Puro-Pak; and 3rd Party Tiers (if appropriate).
To fill in a preprinted Purolator waybill:
|
Waybill Field |
If the RECEIVER is paying for the shipment |
If the SENDER is paying for the shipment
|
|
Sender account number |
Your institution’s Purolator account number. Put an x in the box beside receiver (under payment). |
Your Institution’s Purolator account number. |
|
Sender |
Your institution’s address and telephone number. |
Your institution’s address and telephone number. |
|
Date |
Today’s date. |
Today’s date. |
|
Receiver information |
As listed in the Media Directory. |
As listed in the Media Directory. |
|
Description |
Title of the material. |
Title of the material |
|
Sender signature |
Your signature |
Your signature. |
|
Ship mode |
Usually choose “ground.” |
Usually choose “ground.” |
|
PKG |
Choose PuroPak (Purolator’s plastic bag), or choose other, if using a padded envelope by itself, or your own box. (PuroLetter is more expensive, so don’t choose it.) |
Choose PuroPak (Purolator’s plastic bag), or choose other, if using a padded envelope by itself, or your own box. (PuroLetter is more expensive, so don’t choose it.) |
|
Service |
Only fill this in if borrower asks for an item to be sent faster than normal Purolator service. See Purolator.com for options |
Only fill this in if borrower asks for an item to be sent faster than normal Purolator service. See Purolator.com for options |
|
Payment |
Choose “receiver pay” and enter the receiving institution’s account number as listed in the Media Directory. |
Choose “sender pay.” |
|
Shipment details |
Number of pieces (usually 1) and the weight. |
Number of pieces (usually 1) and the weight. |
|
Declared value |
$100/video or actual value, if known |
$100/video or actual value, if known. |
|
Credit card |
Leave blank, unless you are paying by credit card |
Leave blank, unless you are paying by credit card. |
|
Third Party |
If, for some reason, a 3rd party is paying for this shipment, put an x beside 3rd party and enter their account number and address. |
If, for some reason, a 3rd party is paying for this shipment, put an x beside 3rd party and enter their account number and address |
The NIC shipping department should be notified of any items that will result in shipping charges to NIC. Email shipping@nic.bc.ca with the following information:
Budget Code for shipping charges (10-[campus code]-312100-8441)
Name of destination or origin of shipment.
Name of department and budget approver.
Campus codes are:
CV: 20 PA: 80
CR: 70 PH: 40
Phone 250-334-5210 with any questions.
Use Purolator Courier for the following: Media loans and returns
Put small packages in puropak bags
Fill out preprinted waybill and attach to bag or box.
Limit of 10 lb. per parcel. Use a second box if necessary and attach a second barcode from the back of the waybill. The second box will need an address label.
The green copy of the waybill is kept either by the department or the mailroom.
Full street address must be used – not P.O. Box numbers
Notify the NIC shipping department (see Notify the Shipping Department)
When using a Purolator waybill, up to 4 individual pieces can be shipped to the same address using the same waybill. Use one of the additional bar-coded strips and affix close to the address label on the additional packages. If total weight of all packages does not exceed 10 lb. there is no additional charge.
Do not use P.O.Box numbers on a Purolator waybill – use full street addresses. For example:
Mixalakwila campus Library
Box 901,
140 - 8950 Granville Street
Port Hardy, BC
V0N 2P0
UBC Document Lending
1956 Main Mall,
UBC,
Vancouver, BC
V6T 1Z2