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NIC Library Manual

Mixalakwila (Port Hardy) - coverage procedures

When the Mixalakwila campus Library Assistant is away for an extended period arrangements will be made within the Mixalakwila campus to retrieve and forward any required books for intercampus/interlibrary loans.  A message will be posted on LibraryStaff@nic.bc.ca with contact info for the designated Mixalakwila contact person.

CR Library staff will process Mixalakwila’s ILL/Media requests. 

  • CR Staff will process the request as per usual, then place the request using Mixalakwila’s login: BCOM3.   

  • Under “Borrower’s Notes” have the item sent to Mixalakwila attention: XXX (the designate) 

When the item arrives in Mixalakwila the designate will: 

  1. Advise CR, 

  1. Remove all paperwork from the item and save it - it must be sent back with the item 

  1. Mixalakwila Designate to contact patron & make arrangements for pick-up. 

  1. When the patron arrives to pick up the item, Mixalakwila Lib Assist will check the item out to the patron and advise the date due. 

Note the “date due” on a banner and attach the banner to the item before giving the item to the requestor/patron.  

When the item is returned.  Mixalakwila designate will: 

  1. Advise CR  

  1. Mixalakwila Lib Assist will discharge item from patron’s account 

  1. CR will walk the Mixalakwila Lib Assist through return procedures (i.e. books: library book rate return sheet; or media: Purolator) 

For ICL requests that only Mixalakwila can provide: 

The home library of the requestor will handle all ICL requesting procedures.  Contact the designated Mixalakwila staff person to confirm availability of the item;  If it is available Mixalakwila staff will ship it out.  Home library staff will:  

  1. Complete the ICL request by responding on behalf of Mixalakwila 

  1. Login to Workflows as Mixalakwila & put the item “in transit” from Mixalakwila  

  1. Deal with the item as per usual procedures when it arrives. 

  1. If the requestor is from Mixalakwila, CR will contact the Mixalakwila designate to make arrangements for the item to be pulled from the library.  CR will also sign the item out to the requestor/patron (and check it back in later if necessary).