The Library Book Shipping Tool is a special Canada Post program that allows libraries to mail books at a dramatically reduced price, with free return shipping included. The library book rate is for mailing books only, not for videos/DVDs, tapes etc.
Maximum weight is 5kg for bound books and 3kg for non-bound books.
Prepare the book(s) for shipping in a padded envelope or box but do not seal shut.
Weigh the package in kilograms (not pounds), rounding the weight up at the second digit after the decimal point. E.g. 1.376 = 1.38 or .722 = .73. The scale cannot weigh more than 10#’s so packages over this amount will have to be broken down into smaller packages.
Maximum weight is 5kg for bound books and 3kg for non-bound books.
Prepare the book(s) for shipping in a padded envelope or box but do not seal shut.
Weigh the package in kilograms (not pounds), rounding the weight up at the second digit after the decimal point. E.g. 1.376 = 1.38 or .722 = .73. The scale cannot weigh more than 10#’s so packages over this amount will have to be broken down into smaller packages.
To prepare the shipping & return labels:
Go to the shipping tool at: https://libraryshippingtool.ca/en/canada-post-tool/
Click on “Ship Now”
CV = username: 41059 password: V9N8N6
CR = username: 41395 password: V9W8C1
PA = username: 41396 password: V9Y8E3
Mixalakwila = username: 41397 password: V0N2P0
Click on: Ship in Canada logo
Fill in the form provided with complete addresses. To retrieve addresses:
Click on: Retrieve from Address Book (near top of page)
Type in institutions full name
Select province from drop down menu
Hit: Search
Enter the weight in kilograms.
Dimensions for the parcel need to be entered. Length, width and height of the item.
“Document” can only be used for flat letter mail.
Service: Library Materials
E-mail notification and reference #: leave blank
Method of Payment: stamps
Click the Calculate button to automatically display the cost of the shipment.
Click on: Print Label – make sure the label is set to print in “landscape” format.
At this point a box will pop up asking you to press OK to confirm the postage metered amount: Press OK
Print this label by clicking on the printer icon ½ way down the screen.
Click on: Generate a Return Label button and also print this label.
Enclose the Return Label inside your package of books and seal the package.
Cut the shipping label in ½ at the dotted line, and attach the top ½ of the shipping label to your package. Add your stamps at the bottom of label. Do NOT cover the barcode on the label with tape. It is now ready for the mail room.
The lower ½ of the shipping label is attached to your copy of the original request as it has the Item ID of Your Parcel number on it which may be necessary for tracking purposes if the parcel is lost. If you shipped more than 1 item in the package write the ID number on each request.
File the requests, with the attached ½ shipping label, as per usual. (Note: if there is no paperwork, just write the request number(s) and date on the ½ shipping label and file the shipping label).
To track/trace an item through the postal system see Canada Post’s on-line Track: http://www.canadapost.ca/cpotools/apps/track/personal/findByTrackNumber?execution=e1s1
Adhesive Pouches for Library Book Rate labels – you can tape the label to the parcel or order adhesive pouches:
Canada Post: (might sell pouches):
Call: 1-888-550-6333 – option #3 (the order desk)
Have your Canada Post Customer # handy: CV:
CR: 1675013
PA:
Mixalakwila:
Ask for: Adhesive Pouches – (standard size is 7”x9”)
Order in multiples of 100
Note: in the past we have also ordered labelopes through Purolator, the same as other Purolator supplies, and gotten them for free.
Another supplier of self-adhesive pockets similar to labelopes is Staples. Under “shipping supplies” they are called “packing list envelopes”.